Electronic invoicing

BreederShelterBoarding

The electronic invoice is gradually replacing the paper invoice or plain PDF between professionals. Son Espace prepares your invoices in the right format and can send and receive them for you, with no technical steps.

The reform in brief

In France, invoices between businesses must go through an approved platform, in a format that contains both the readable document and its data.

DateWhoObligation
1 September 2026All businessesBe able to receive electronic invoices
1 September 2026Large and mid-sized businessesIssue electronic invoices
1 September 2027SMEs, very small businesses and micro-businessesIssue electronic invoices

Invoices addressed to individuals are not covered by this obligation.

This timetable is set by the authorities and may change. If you are unsure about your situation, check the French tax website or ask your accountant.

In practice, almost all organisations are concerned by receiving, because they buy from professional suppliers (vet, food, equipment). Issuing only concerns the invoices you address to businesses.

What the app does without activating anything

Invoices in electronic format

Every invoice you validate is generated in Factur-X format: a readable PDF that also contains the invoice data.

Reading received invoices

When you import a Factur-X PDF with the Photo button, its data is taken over directly, with no re-entry.

Invoices between users

If your client has an account in the app, they automatically receive a copy of the validated invoice in their own expenses.

To validate an invoice, your SIRET number must be filled in (and your VAT number if you charge VAT), under Settings > Legal details.

Activating electronic invoicing

To send and receive your invoices through the official channel, the app connects you to our provider, a partner e-invoicing platform (SUPER PDP).

This service is offered to organisations established in France or Belgium. It is included from the first paid plan and is not available with a free plan (see Subscription).

  1. Open the side menu, Organization > Settings section.
  2. Under Invoicing and payments, choose Electronic invoicing and online payment.
  3. In the Electronic invoicing part, tap More information.
  4. If any information is missing, fill in the SIRET, the intra-community VAT number or the VAT declaration scheme, then tap Save.
  5. Tap Activate electronic invoicing.
  6. You are redirected to the provider to give your authorisation, then you return to the app automatically.

The message Account being verified by SUPER PDP is shown while the provider checks your account. This step is usually quick. Once it is complete, the status changes to Electronic invoicing activated.

Tip: this setting is reserved for the organisation's administrators. You can also reach it via the gear icon next to the financial year selector, in the invoice list. In the Boarding app, this gear opens Accounting and VAT, whose Electronic invoicing and online payment row leads to this setting.

Sending an invoice to a business

Only invoices addressed to a business go through the platform. The client's record must be marked Company and include its SIRET.

  1. Create the invoice, then tap Validate.
  2. The app offers to send it right away. Answer Send, or Later.
  3. If you chose later, open the invoice and tap Send via SUPER PDP.

The invoice then shows an Electronic invoicing line with its status, for example:

  • Sending... then Transmitted;
  • Received by recipient, Acknowledged, Accepted;
  • Disputed, Refused or Rejected if the recipient or the platform refuses it;
  • Payment received once the invoice has been paid.

When you mark an invoice that has already been sent as paid, the information is passed on to the platform.

Receiving your suppliers' invoices

Once electronic invoicing is activated, the invoices your suppliers send you through the official channel arrive automatically in your accounts, as expenses.

  • Their amount, lines and VAT cannot be changed: this is the document sent by the supplier.
  • You can still indicate the animals concerned on each line and mark the invoice as paid.

The monthly quota

Each plan includes a maximum number of electronic invoices per month. Invoices issued and received are counted together.

The counter is shown in the Electronic invoicing part of the settings and in a banner on the accounting Dashboard, which also flags failed sends.

When the quota is reached, your suppliers' further invoices are not imported that month. Move to a higher plan to raise this limit.

Legal details to fill in

Under Settings > Legal details:

  • SIRET: required on your invoices and for electronic invoicing.
  • Intra-community VAT number: only if you charge VAT.
  • Document language: the language in which your invoices, contracts, registers and receipts are written, whatever the language of the app.

The VAT declaration scheme is set under Settings > Accounting and VAT (see Accounting).

Deactivating electronic invoicing

In the Electronic invoicing part of the settings, tap Deactivate and confirm. You will no longer be able to issue or receive electronic invoices from the app until you reconnect.

Frequently asked questions

I only invoice individuals: does this concern me?

For issuing, no. For receiving your suppliers' invoices, yes, as long as your organisation is a business.

The send button does not appear on my invoice.

Check that the invoice is validated, that the client is marked Company with a SIRET, and that the invoice has not already been sent.

My country is not France.

Connection to the platform is only offered in France and Belgium. Elsewhere, your invoices remain available as PDFs.